Schedule & Optimise

In Settings → Schedule, set your available hours for each day of the week (Mon–Sun); the weekly total is shown. This is your capacity baseline — it drives the over-capacity warnings (Operations Bar) and the auto-scheduler.

Optimise (deterministic auto-scheduler)

Calendar → Optimise (or say "optimise my week" / "plan my day") reshuffles your open tasks to fit their deadlines around your commitments. It is pure maths, not AI — earliest-deadline-first packing of each task’s estimate into your working-day capacity, scheduling around fixed walls (meetings and your external Google calendar events). It proposes a plan; nothing is written until you Apply.

• Window — quick presets optimise the next Day / 3 days / Week / Month from today, or pick a custom From / To range to plan any window. The chosen dates are always shown so the horizon is never ambiguous.
• Spread model (per run) — Focus cap (no task takes more than half a day; big tasks spill across days ASAP) or Even spread (a big task distributes evenly across the days to its deadline, e.g. 12h over 6 days = 2h/day). Small tasks stay on one day either way, so a part of a task never blocks a whole day.
• Urgent front-loads — high-priority tasks grab whole days first (done ASAP), regardless of the chosen model.
• Meetings / pinned tasks — a task flagged Meeting (task editor toggle) is a fixed wall the packer works around. A task where you type in a start date yourself is pinned (won’t be moved); leave the start blank to let the optimiser choose it.
• Review — the modal lists every proposed move (old to new), a "won’t fit before deadline" overflow list, and any tasks skipped for having no estimate. Click any task in the plan to open its editor inline over the modal; the plan re-optimises when you save. Applied moves push to Google Calendar (for personas that sync) and glide to their new day on the calendar.

Live "will it fit?" preview

While creating or editing a task, entering an estimate plus due date shows — before you save — whether it fits your free capacity (and the earliest day it could start), or turns amber with the shortfall. "Save & optimise" saves the task and opens the planner with it in the mix.